Software for plastic surgery: a practice tailored to every procedure.
Facial or body —rhinoplasty, blepharoplasty, eyelids, breast, body contouring—, ClinicPilot is custom-designed for every procedure you perform: its tests, its operating room and its pre-op and post-op circuit, with an AI that fills the operating room and never loses sight of a single patient.
We build it for you free. If you like it, you pay for it.
Built by a medical team. Not a promise: it’s how we work.
An AI that fills the operating room and never loses sight of a single patient
In plastic surgery, an empty operating-room slot is costly, and a postoperative period without a check-up is a patient at risk. ClinicPilot’s AI works on both, all day long.
Every procedure, its exact slot
Blepharoplasty 45 minutes, rhinoplasty 90, breast augmentation 90, abdominoplasty 150, post-op check-up 15… every procedure has its duration and its operating room. The AI always assigns the right slot, and your surgical schedule adds up on its own.
An operating room that stays full
A surgery that falls through the week before? The AI offers the slot to that procedure’s waitlist and rebuilds the schedule. Dead time in the operating room disappears on its own.
Post-op check-ups that book themselves
First-month check-up, drain removal, the one-year review: the AI notifies each patient when it’s their turn and offers them a slot. A postoperative circuit that schedules itself, with no one combing through lists.
Quotes that never go cold
Every quote is logged by procedure, with its financing and its status —pending, accepted, expired—. The AI handles the sales follow-up so no assessed patient falls through the cracks.
Every surgery gets a practice built to match
No two surgeries are alike, so we don’t build two practices alike. ClinicPilot is custom-designed for every procedure you perform: its tests, its operating-room timings, its circuit and its documentation. Some examples of how it adapts:
- For a rhinoplasty, the practice adapts with multi-angle photography, before-and-after simulation, and postoperative follow-up for up to 12 months.
- For a blepharoplasty or oculoplasty, with the eyelid map, periorbital photos and the circuit for ptosis, tear ducts or orbit.
- For breast and body-contouring surgery, with photos by area, the quote with financing, and the operating room’s pre-op and post-op circuits.
- And whatever you operate on tomorrow, gets designed the same way — with its tests, its timings and its consent form. No waiting on anyone.
Examples of what you operate on
Facial or body, aesthetic or reconstructive: every procedure is configured the same way — same modules, your timings, your way of operating.
The before and after of every area, compared side by side
In plastic surgery, clinical photography is the proof of your work. ClinicPilot keeps it by area, with annotations on the image and on the patient’s timeline — not in loose notes or a phone’s camera roll.
Photography by area, before and after
Breast, abdomen, body contouring: every area has its own dated series of images. The before photo at the assessment and the after photo at each check-up, aligned to compare progress at a glance.
Annotations on the image itself
Mark the technique, the measurements, the implant or the treated area directly on the photo, and save it to that surgery’s episode. At the next visit you see what you did, where and when, without opening loose folders.
HIPAA-ready by design
Signed consent forms, role-based access and full traceability. Your patients’ clinical images, under lock and on your own dedicated installation.
How much a plastic surgery unit saves with ClinicPilot
30% isn’t a slogan, and it’s just the floor: it’s administrative work the AI does on its own — above all, filling OR slots and booking every post-op check-up. Adjust your two numbers and compare what you save with what ClinicPilot costs.
Cost to the clinic = salary + payroll taxes and benefits. The calculation uses 30%, the minimum workload ClinicPilot automates, and reaches 50% in practices with heavy front-desk volume and many post-op patients to follow; this is what disappears:
Your patients’ photos and records, on a server of your own
Every practice has its own installation on its own dedicated server — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement: your patients’ before-and-after photos, surgical reports and post-op follow-ups are never mixed with anyone else’s. And they come out whenever you want, raw or classified procedure by procedure.
One server just for your practice
Your installation lives on a dedicated server of its own — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement. You don’t share a platform with thousands of clinics: if a global provider’s system goes down, they all go down at once; yours is independent, with its own backups, and your OR schedule doesn’t stop because someone else’s cloud fails.
Your photo series come out raw
You can take the records, the photo series for each area and the notes from every surgery exactly as they are, in open files you can read anywhere. Nothing stays trapped in a format only your provider understands.
Classify every procedure and study your results
Or export them already classified: procedure, technique, implant, surgery date, follow-ups and progress, each on its own — ready to analyze your results or prepare a study, with de-identified export when required (HIPAA for U.S. practices, GDPR in the EU).
Pricing for plastic surgery units
ClinicPilot is set up once, custom-built, and runs on a single fee for the whole clinic. These are indicative ranges; the exact price is set after the initial analysis, which is free and with no obligation.
- Full scheduling AI: slots, reorganization and reminders
- 2 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Medical records, quotes, payments, invoicing and consent forms
- Patient migration and training included
- Everything in the $580 plan
- 5 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Operating rooms, surgery reports and pre-/post-op circuits
- Before/after clinical photography by area, and quotes with financing
- KPIs and financial overview for management
- Direct priority support
- Custom number of users
- Your own agent, custom-built, using the best model for each task among Claude, GPT and Gemini*
- Your email, your WhatsApp and your Google Drive inside the system
- Connected to your email, schedule, payments and WhatsApp: it sorts, replies, books appointments and prepares quotes, carrying out the whole task and only notifying you when a decision is actually needed
- Multiple sites with a consolidated view
- Group-wide and per-site KPIs
- Specific integrations (lab, accounting…)
- Custom service-level agreement
Between 30% and 50% of a three-person admin team’s workload comes to $4,000 to $6,750 a month in staff costs. ClinicPilot’s fee is a fraction of that, and the setup fee pays for itself within the first month.
The fee includes direct support, updates, the AI and dedicated hosting. Nothing is charged per schedule or per module — that’s the generic-SaaS game, not ours.
* The agent in the custom-project plan reasons with Claude, GPT and Gemini, which are external services: for it to work, the data for the task you assign it leaves your clinic’s server. That API is contracted in your clinic’s own name, so you decide what gets sent to it and who is accountable for it — not an intermediary. The medical record stays on your own dedicated server — in the United States for U.S. clinics: the agent is only given the minimum data needed for each task, under a data-processing agreement and the international-transfer safeguards the GDPR requires for health data. The in-house AI agent in the $580 and $980 plans uses none of this: it runs inside your own installation and doesn’t take any data out of the server.
What plastic surgery units ask us
Does it work equally well for facial and body surgery?
Yes. ClinicPilot is custom-designed for every procedure you perform, facial or body. For a rhinoplasty, the practice adapts with multi-angle photography and simulation; for a blepharoplasty or oculoplasty, with the eyelid map and its circuit for ptosis, tear ducts or orbit; for breast and body-contouring surgery, with photos by area and the quote. Every surgery has its own tests, its own operating-room timings and its own documentation.
Does it manage quotes and financing with sales follow-up?
Yes. Every quote is prepared by procedure, supports financing, and gets sales follow-up: you know which quotes are pending, accepted or expired, and the AI handles the follow-up so none of them go cold.
Does it generate informed consent for each procedure?
Yes. Every procedure —rhinoplasty, blepharoplasty, breast augmentation, abdominoplasty…— has its informed consent form attached; it’s generated the moment the appointment is booked and the patient signs it from their phone or a tablet, with a complete audit trail.
Does it organize the operating room schedule with pre-op and post-op circuits?
Yes. Every procedure books its operating room and its time, carries its preoperative and postoperative circuit along with it, and the AI schedules the check-ups —first-month review, drain removal— and notifies each patient when it’s their turn.
How long does setup take?
5 to 7 days from the analysis to being live and running, with patient migration included and without ever stopping the practice.
Where are my patients’ photos and records stored? What happens if the provider’s server goes down?
Every practice has its own installation on a server dedicated only to it, or on its own infrastructure: that is where your patients’ photos, surgical reports and records live. For U.S. practices, dedicated servers are hosted in the United States, HIPAA-ready and covered by a signed Business Associate Agreement; practices in the European Union are hosted in Germany, under the GDPR. You don’t share a platform with thousands of clinics, so a global provider’s system-wide outage doesn’t affect you: your installation is independent and has its own backups. And your data is always exportable, so it’s never held hostage.
Can I export my surgical data to analyze results or run a study?
Yes. You can export the information raw, exactly as it is, or request it already classified data point by data point —procedure, technique, implant, follow-ups and progress— to build your practice’s database and use it in your studies. For research it can be exported de-identified — in line with HIPAA for U.S. practices, and with the GDPR for practices in the EU.
Can I manage the clinic’s email, WhatsApp and documents from the system itself?
On the custom-project plan, yes. The clinic’s email, WhatsApp and Google Drive are integrated into the system, and a custom agent is built that reasons with Claude, GPT and Gemini: it sorts email, handles patients over WhatsApp, books consultations and follow-ups and prepares quotes, carrying out the whole task and only notifying you when a decision is actually needed. You define where that line sits: nothing reaches a patient without the level of review you decide, and the agent handles administration, never clinical judgment. That agent reasons with external services, so the data for each task leaves the server: the API is contracted in the clinic’s own name, under a data-processing agreement and sharing only the minimum data needed for each task, and the medical record stays on your own dedicated server — in the United States for U.S. clinics. The $580 and $980 plans have an in-house AI agent that helps the admin team book appointments, check the schedule and resolve questions: it runs inside the installation itself and doesn’t take any data out of the server.
Your plastic surgery unit, on autopilot.
Tell us what procedures you perform and we’ll show you ClinicPilot configured with your portfolio, your quotes and your consent forms — plus the math on how much administrative work it takes off your hands.
Request a personalized demoWe build it for free: if you like it, you pay for it; if not, you don’t · Response within 24–48 h