Software for gynecology and obstetrics: no patient misses a screening.
A real gyn-obstetric record, with trimester-by-trimester pregnancy tracking and ultrasounds saved in the chart — and an AI that reminds patients on its own about the smear test, the annual check-up and the mammogram, and coordinates consultations, ultrasounds and the operating room on the same schedule.
We build it for you free. If you like it, you pay for it.
Made by a medical team that knows the gynecology and obstetrics practice inside out. It’s not a promise: it’s how we work.
An AI that never lets a screening or a check-up slip through
In gynecology and obstetrics, the appointment most often missed is the one with no symptoms to prompt it: the smear test, the annual check-up, the pregnancy check-up. ClinicPilot’s AI watches those deadlines and fills the schedule on its own.
Every visit, its exact slot
First visit 30 minutes, ultrasound 20, pregnancy check-up 15, the operating room its own block… every concept has its duration and its resource. The AI always assigns the right slot, so your day performs at its best.
A schedule that stays full
A mid-morning cancellation? The AI offers the slot to the waitlist and compacts the day. Dead gaps between consultations, ultrasounds and the operating room disappear on their own.
Screenings that book themselves in
The smear test is due every three years, plus the annual check-up, the mammogram: the AI notifies each patient as the date approaches and offers them a slot. It’s the appointment most often missed, and here it books itself in, with no one combing through lists.
Pregnancy, tracked trimester by trimester
Every pregnancy has its own calendar of check-ups and ultrasounds. The AI proposes the next appointment in its correct week and notifies the patient, so no pregnancy check-up is ever delayed or forgotten.
Your areas, your circuits, your way of running the practice
No generic templates: before installing anything, we load your work areas with their durations, their resources and their full circuits — first visit → tests → follow-up, or pregnancy → trimester check-ups → delivery. Every doctor builds it their way, so the software fits exactly how they work.
- A gyn-obstetric record built for you, with history, obstetric formula and trimester-by-trimester pregnancy tracking.
- Ultrasounds and images on the chart, saved by trimester on the same patient timeline.
- Automatic screening reminders (smear test, annual check-up, mammogram) that book themselves into the schedule.
- And if you open a new area tomorrow, it’s added with its timings and its circuits. No waiting on anyone.
Your practice areas
The first ones are already in production in real clinics today. The rest are configured the same way: same modules, your concepts, your timings.
Every patient’s pregnancy and history, on one timeline
In gynecology and obstetrics, what matters is never losing the thread: what happened, when, and in which week. ClinicPilot keeps it all on the chart, with its ultrasounds and check-ups — not in loose notes or folders on the ultrasound machine.
Trimester-by-trimester pregnancy tracking
Every pregnancy with its own calendar of check-ups: blood pressure, weight, fundal height, lab results and ultrasounds saved in their week. At a glance you see the whole pregnancy’s progress, trimester by trimester.
Ultrasounds and images on the chart
Every ultrasound is saved with its date and trimester, alongside the visit notes, on the same patient timeline. Ready to compare from one visit to the next without looking anywhere else.
HIPAA-ready by design
Signed consent forms, role-based access and full traceability. Your patients’ data and images, under lock and on your own installation — not on a third party’s cloud.
How much a gynecology clinic saves with ClinicPilot
30% isn’t a slogan, and it’s just the floor: it’s administrative work the AI does on its own — above all, reminding patients of every screening and booking every pregnancy check-up in its week. Adjust your two numbers and compare what you save with what ClinicPilot costs.
Cost to the clinic = salary + payroll taxes and benefits. The calculation uses 30%, the minimum workload ClinicPilot automates, and reaches 50% in practices with heavy front-desk volume and many screenings to track; this is what disappears:
Your patients’ records and ultrasounds, on a server of your own
Every practice has its own installation on its own dedicated server — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement: your patients’ gyn-obstetric records, pregnancy check-ups and ultrasounds are never mixed with anyone else’s. And they come out whenever you want, raw or classified data point by data point.
One server just for your practice
Your installation lives on a dedicated server of its own — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement. You don’t share a platform with thousands of clinics: if a global provider’s system goes down, they all go down at once; yours is independent, with its own backups, and your office, ultrasound and OR schedule doesn’t stop because someone else’s cloud fails.
Your records come out raw
You can take the records, every pregnancy’s check-ups and the ultrasounds exactly as they are, in an open file you can read anywhere. Nothing stays trapped in a format only your provider understands — or in the ultrasound machine’s folders.
Classify every data point and study your series
Or export them already classified: obstetric formula, gestational week, blood pressure, weight, lab results, screenings and progress, each on its own — ready to build your practice’s database and produce your studies, with de-identified export when required (HIPAA for U.S. practices, GDPR in the EU).
Pricing for gynecology and obstetrics clinics
ClinicPilot is set up once, custom-built, and runs on a single fee for the whole clinic. These are indicative ranges; the exact price is set after the initial analysis, which is free and with no obligation.
- Full scheduling AI: slots, reorganization and reminders
- 2 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Medical records, quotes, payments, invoicing and consent forms
- Patient migration and training included
- Everything in the $580 plan
- 5 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Operating rooms, gynecological surgery reports and pre-/post-op circuits
- Nursing and midwifery schedule with daily tasks by role
- KPIs and financial overview for management
- Direct priority support
- Custom number of users
- Your own agent, custom-built, using the best model for each task among Claude, GPT and Gemini*
- Your email, your WhatsApp and your Google Drive inside the system
- Connected to your email, schedule, payments and WhatsApp: it sorts, replies, books appointments and prepares quotes, carrying out the whole task and only notifying you when a decision is actually needed
- Multiple sites with a consolidated view
- Group-wide and per-site KPIs
- Specific integrations (lab, accounting…)
- Custom service-level agreement
Between 30% and 50% of a three-person admin team’s workload comes to $4,000 to $6,750 a month in staff costs. ClinicPilot’s fee is a fraction of that, and the setup fee pays for itself within the first month.
The fee includes direct support, updates, the AI and dedicated hosting. Nothing is charged per schedule or per module — that’s the generic-SaaS game, not ours.
* The agent in the custom-project plan reasons with Claude, GPT and Gemini, which are external services: for it to work, the data for the task you assign it leaves your clinic’s server. That API is contracted in your clinic’s own name, so you decide what gets sent to it and who is accountable for it — not an intermediary. The medical record stays on your own dedicated server — in the United States for U.S. clinics: the agent is only given the minimum data needed for each task, under a data-processing agreement and the international-transfer safeguards the GDPR requires for health data. The in-house AI agent in the $580 and $980 plans uses none of this: it runs inside your own installation and doesn’t take any data out of the server.
What gynecology clinics ask us
Does it support pregnancy tracking?
Yes. The obstetric record organizes pregnancy monitoring by trimester: every visit, with its blood pressure, weight, fundal height and ultrasounds saved in its own week. At a glance you see the whole pregnancy on its timeline, without digging through loose notes.
Does it store ultrasounds and images on the chart?
Yes. Every ultrasound and image is saved in the patient’s record, with its date and trimester, on the same timeline as the rest of the pregnancy or the gynecological follow-up. No loose folders and no digging through the ultrasound machine.
Does it remind patients about smear tests and check-ups?
Yes. Every screening has its own deadline (smear test, annual check-up, mammogram) and the AI contacts the patient as the date approaches and offers them a slot. It’s the appointment most often missed, and here it books itself in, with no one combing through lists.
Does it coordinate the schedule across consultations, ultrasounds and the operating room?
Yes. Every concept has its duration and its resource: consultations, ultrasounds and the operating room are all fitted into the same schedule without overlapping. If there’s a cancellation, the AI refills the slot from the waitlist and compacts the day.
How long does setup take?
5 to 7 days from the analysis to being live and running, with patient migration included and without ever stopping the practice.
Where are records and ultrasounds stored? What happens if the provider’s server goes down?
Every practice has its own installation on a server dedicated only to it, or on its own infrastructure: that is where your patients’ records, pregnancy check-ups and ultrasounds live. For U.S. practices, dedicated servers are hosted in the United States, HIPAA-ready and covered by a signed Business Associate Agreement; practices in the European Union are hosted in Germany, under the GDPR. You don’t share a platform with thousands of clinics, so a global provider’s system-wide outage doesn’t affect you: your installation is independent and has its own backups. And your data is always exportable, so it’s never held hostage.
Can I export my patients’ data for an obstetric or gynecologic study?
Yes. You can export the information raw, exactly as it is, or request it already classified data point by data point —obstetric formula, gestational week, check-ups, lab results, screenings and progress— to build your practice’s database and use it in your studies. For research it can be exported de-identified — in line with HIPAA for U.S. practices, and with the GDPR for practices in the EU.
Can I manage the clinic’s email, WhatsApp and documents from the system itself?
On the custom-project plan, yes. The clinic’s email, WhatsApp and Google Drive are integrated into the system, and a custom agent is built that reasons with Claude, GPT and Gemini: it sorts email, handles patients over WhatsApp, books check-up and screening appointments and prepares quotes, carrying out the whole task and only notifying you when a decision is actually needed. You define where that line sits: nothing reaches a patient without the level of review you decide, and the agent handles administration, never clinical judgment. That agent reasons with external services, so the data for each task leaves the server: the API is contracted in the clinic’s own name, under a data-processing agreement and sharing only the minimum data needed for each task, and the medical record stays on your own dedicated server — in the United States for U.S. clinics. The $580 and $980 plans have an in-house AI agent that helps the admin team book appointments, check the schedule and resolve questions: it runs inside the installation itself and doesn’t take any data out of the server.
Your women’s health clinic, on autopilot.
Tell us how you run your practice and we’ll show you ClinicPilot configured with your gyn-obstetric record, your pregnancy tracking and your screenings — plus the math on how much administrative work it takes off your hands.
Request a personalized demoWe build it for free: if you like it, you pay for it; if not, you don’t · Response within 24–48 h