Software for podiatry clinics: the schedule fills itself.
ClinicPilot is configured for your podiatry clinic — chiropody, gait studies, custom orthotics, diabetic foot — with AI that books, moves and confirms appointments for you, rebooks recurring chiropody sessions, and notifies each patient when it’s time for a check-up.
We build it for you free. If you like it, you pay for it.
In production today in practices and medical clinics. Not a promise: it’s our everyday work.
An AI that fills the podiatry schedule without anyone calling
In podiatry, every empty slot is lost money, and every chiropody session a patient doesn’t rebook is a patient you lose. ClinicPilot’s AI works on both, all day long.
Every visit, its exact slot
Chiropody 30 minutes, gait study 45, first visit with examination, nail surgery… every concept has its duration and its room. The AI always assigns the right slot, so your day performs at its best.
A schedule that stays full
A mid-morning cancellation? The AI offers the slot to the waitlist and compacts the day. Dead gaps between visits disappear on their own.
Chiropody visits that return on their own
Chiropody is due every 6–8 weeks, the diabetic foot check-up every quarter: the AI notifies each patient when it’s their turn and offers them a slot. Recurring bookings that come in on their own, with no one combing through lists.
Chiropody packages, no spreadsheets
A multi-session chiropody package is sold straight from the quote and each session is deducted automatically when the appointment is confirmed. Balance visible on the patient record and at checkout: no more manual tallying.
Your services, your timings, your care pathways
No generic templates: before installing anything, we load your service catalogue with its durations, rooms, prices and full care pathways — first visit → gait study → orthotics → check-up. Every podiatrist builds it their way, so the software fits exactly how they work.
- Consent per procedure, generated straight from the appointment and signed from the phone.
- Chiropody packages with automatic deduction and balance on the record.
- Custom orthotics on record with their description, corrections and review date.
- And if you add a new service tomorrow, it’s added with its timings and its consent form. No waiting on anyone.
Your service catalogue
The first ones are already in production in real practices today. The rest are configured the same way: same modules, your concepts, your timings.
Each patient’s foot record, built for podiatry
In podiatry, what you examined, what you applied and how it progresses is the record. ClinicPilot keeps it tailored to your specialty, with photos from every visit — not in loose notes or a phone’s camera roll.
Examination and gait study
The foot examination, the biomechanical study with its measurements, and the custom orthotics you make — with their corrections, date and review schedule. At the next visit you see at a glance what they’re wearing and when it’s due for renewal.
Photos of lesions and nails per visit
The photo of the lesion, nail or skin at the start and its progress at the check-up, with notes for each visit in its own episode. All dated, on the same patient timeline, ready to compare.
HIPAA-ready by design
Signed consent forms, role-based access and full traceability. Your patients’ images, under lock and on your own installation — not on a third party’s cloud.
How much a podiatry clinic saves with ClinicPilot
30% isn’t a slogan, and it’s just the floor: it’s administrative work the AI does on its own — above all, rebooking routine foot care and reminding diabetic-foot patients of their check-ups. Adjust your two numbers and compare what you save with what ClinicPilot costs.
Cost to the clinic = salary + payroll taxes and benefits. The calculation uses 30%, the minimum workload ClinicPilot automates, and reaches 50% in practices with heavy front-desk volume and lots of recurring routine care; this is what disappears:
Your patients’ foot records, on a server of your own
Every practice has its own installation on its own dedicated server — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement: your patients’ exams, gait studies and photos are never mixed with anyone else’s. And they come out whenever you want, raw or classified visit by visit.
One server just for your practice
Your installation lives on a dedicated server of its own — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement. You don’t share a platform with thousands of clinics: if a global provider’s system goes down, they all go down at once; yours is independent, with its own backups, and your schedule of routine care and gait studies doesn’t stop because someone else’s cloud fails.
Your studies and photos come out raw
You can take the records, the biomechanical studies and every visit’s photos exactly as they are, in open files you can read anywhere. Nothing stays trapped in a format only your provider understands.
Classify every study and follow your patients
Or export them already classified: biomechanical measurements, orthotics and their corrections, lesions, diabetic-foot checks and dates, each on its own — ready to analyze your practice or prepare a study, with de-identified export when required (HIPAA for U.S. practices, GDPR in the EU).
Pricing for podiatry clinics
ClinicPilot is set up once, custom-built, and runs on a single fee for the whole clinic. These are indicative ranges; the exact price is set after the initial analysis, which is free and with no obligation.
- Full scheduling AI: slots, reorganization and reminders
- 2 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Medical records, quotes, payments, invoicing and consent forms
- Patient migration and training included
- Everything in the $580 plan
- 5 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Nail surgery, procedure reports and pre-/post-op circuits
- Assistant team schedule and daily tasks by role
- KPIs and financial overview for management
- Direct priority support
- Custom number of users
- Your own agent, custom-built, using the best model for each task among Claude, GPT and Gemini*
- Your email, your WhatsApp and your Google Drive inside the system
- Connected to your email, schedule, payments and WhatsApp: it sorts, replies, books appointments and prepares quotes, carrying out the whole task and only notifying you when a decision is actually needed
- Multiple sites with a consolidated view
- Group-wide and per-site KPIs
- Specific integrations (lab, accounting…)
- Custom service-level agreement
Between 30% and 50% of a three-person admin team’s workload comes to $4,000 to $6,750 a month in staff costs. ClinicPilot’s fee is a fraction of that, and the setup fee pays for itself within the first month.
The fee includes direct support, updates, the AI and dedicated hosting. Nothing is charged per schedule or per module — that’s the generic-SaaS game, not ours.
* The agent in the custom-project plan reasons with Claude, GPT and Gemini, which are external services: for it to work, the data for the task you assign it leaves your clinic’s server. That API is contracted in your clinic’s own name, so you decide what gets sent to it and who is accountable for it — not an intermediary. The medical record stays on your own dedicated server — in the United States for U.S. clinics: the agent is only given the minimum data needed for each task, under a data-processing agreement and the international-transfer safeguards the GDPR requires for health data. The in-house AI agent in the $580 and $980 plans uses none of this: it runs inside your own installation and doesn’t take any data out of the server.
What podiatry clinics ask us
Does it record the biomechanical study and the custom orthotics?
Yes. Every gait study stays on the record with its measurements, photos and diagnosis, and the custom orthotics you make for the patient are saved with their description, corrections and date. At the next visit you see which orthotics they’re wearing and when they’re due for review or renewal.
Can I store photos of lesions and nails in the record?
Yes. The podiatric record is organized by episode and every visit supports documents and images: the photo of the lesion, nail or skin at the start and its progress at the check-up, always on the same patient timeline so you can compare at a glance.
Does it automatically rebook recurring chiropody sessions?
Yes. You set how often the patient returns for chiropody (every 8 weeks, for example) and the AI contacts them as the date approaches and offers them a slot. It’s recurring bookings that come in on their own, with no one combing through lists or calling patients one by one.
Does it work for diabetic foot monitoring?
Yes. You can schedule periodic diabetic foot check-ups, log the risk level and the wound care given, and the AI notifies the patient when a check-up is due. It’s all documented in their record with photos and dates, ready for tracking progress over time.
How long does setup take?
5 to 7 days from the analysis to being live and running, with patient migration included and without ever stopping the practice.
Where are records and photos stored? What happens if the provider’s server goes down?
Every practice has its own installation on a server dedicated only to it, or on its own infrastructure: that is where your patients’ exams, gait studies and photos live. For U.S. practices, dedicated servers are hosted in the United States, HIPAA-ready and covered by a signed Business Associate Agreement; practices in the European Union are hosted in Germany, under the GDPR. You don’t share a platform with thousands of clinics, so a global provider’s system-wide outage doesn’t affect you: your installation is independent and has its own backups. And your data is always exportable, so it’s never held hostage.
Can I export my patients’ biomechanical data for research?
Yes. You can export the information raw, exactly as it is, or request it already classified data point by data point —biomechanical measurements, orthotics, lesions and diabetic-foot checks— to build your practice’s database and use it in your studies. For research it can be exported de-identified — in line with HIPAA for U.S. practices, and with the GDPR for practices in the EU.
Can I manage the clinic’s email, WhatsApp and documents from the system itself?
On the custom-project plan, yes. The clinic’s email, WhatsApp and Google Drive are integrated into the system, and a custom agent is built that reasons with Claude, GPT and Gemini: it sorts email, handles patients over WhatsApp, books routine care and check-ups and prepares orthotics quotes, carrying out the whole task and only notifying you when a decision is actually needed. You define where that line sits: nothing reaches a patient without the level of review you decide, and the agent handles administration, never clinical judgment. That agent reasons with external services, so the data for each task leaves the server: the API is contracted in the clinic’s own name, under a data-processing agreement and sharing only the minimum data needed for each task, and the medical record stays on your own dedicated server — in the United States for U.S. clinics. The $580 and $980 plans have an in-house AI agent that helps the admin team book appointments, check the schedule and resolve questions: it runs inside the installation itself and doesn’t take any data out of the server.
Your podiatry clinic, on autopilot.
Tell us what services you offer and we’ll show you ClinicPilot configured with your catalogue, your recurring chiropody sessions and your consent forms — plus the math on how much administrative work it takes off your hands.
Request a personalized demoWe build it for free: if you like it, you pay for it; if not, you don’t · Response within 24–48 h