Designed around the way you work, installed on a server of your own, with AI that takes over the administrative work.
Born and tested inside a real surgical clinic, not a software office.
Your installation runs on a dedicated server that is yours alone, never a shared multi-tenant platform. U.S. clinics are hosted in the United States, HIPAA-ready, with a signed Business Associate Agreement. Encrypted backups, controlled access and data that is always exportable.
The agent lives inside your own installation and you run it by talking to it: it books, moves and reorganizes appointments, sends the reminders and leaves each professional’s day ready. Between 30% and 50% of the administrative work stops being human work.
ClinicPilot speaks MCP: connect it to ChatGPT, Claude or Gemini and run the clinic from where you already work, on your computer or your phone.* Check the schedule, move an appointment or ask for a report without opening the program.
With the patient’s consent, the recording module captures the visit, transcribes it and analyzes it with AI.* You get the summary ready to review before it goes into the medical record: what gets saved is your call.
When you book — clinic or operating room — the patient gets a link and fills in their details, their history and their consent forms from home. They arrive ready: less time in the consulting room, less front-desk work and less paper.
Before installing anything we study how you work: your visit types, your operating room, your pre-op and post-op circuits, your fees. A standard program doesn’t do that — which is why it doesn’t cost the same.
Configured by specialty: Ophthalmology · Plastic surgery · Aesthetic medicine · Dermatology · Dental practices · Orthopedics · OB-GYN · Psychology · Psychiatry · Physical therapy · Osteopathy · Podiatry · Nutrition · Speech therapy · Fertility & IVF
* The in-house agent runs inside your installation — booking, checking the schedule, preparing the day and answering the team’s questions — and takes no data out of the server. If you connect ClinicPilot to an external AI (ChatGPT, Claude or Gemini), or use AI analysis on recordings, the data for that task does leave your server and go to that provider: the account is contracted in your clinic’s own name, under a data-processing agreement, with the minimum data for each task and the international-transfer safeguards the GDPR requires for health data. The medical record stays on your own dedicated server — in the United States for U.S. clinics.
The setup costs the same whichever plan you choose, and includes the custom design, migrating your patients and training your team.
Pricing and HIPAA compliance shown here are for U.S. clinics — see below for the signed BAA and full security details.
* The agent in the custom-project plan reasons with Claude, GPT and Gemini, which are external services: the data for each task leaves your clinic’s server. The API is contracted in your clinic’s own name, under a data-processing agreement, with the minimum data for each task and the international-transfer safeguards the GDPR requires for health data. The medical record stays on your own dedicated server — in the United States for U.S. clinics — and the agent in the $580 and $980 plans uses none of this: it works inside your own installation and takes no data out of the server.
ClinicPilot is designed for healthcare practices that need secure, isolated and controlled management of patient information. Each clinic operates in its own dedicated environment, with independent infrastructure and strict separation of data — the same one-server-per-clinic model described above, extended to meet U.S. requirements.
Your clinic runs on its own dedicated server in the United States, not a shared multi-tenant platform. You don’t pool infrastructure with thousands of other clinics, so an outage, breach or attack on someone else’s shared platform never touches your data. Your backups live on that same dedicated server, under your control — and everything on it, records included, belongs to your clinic alone. Nothing can be taken away from you, and you can export it in full whenever you choose.
ClinicPilot is built around the principle that your organization stays in control of its patient data. Access, permissions, storage and integrations are designed to minimize unnecessary exposure of protected health information.
ClinicPilot supports U.S. healthcare organizations in meeting HIPAA privacy and security requirements, backed by a signed BAA for every clinic — a contractual commitment, not just a marketing claim.
Tell us how your clinic works and we’ll show it to you running with your own schedules, circuits and documents inside.
Book a demo or analysisReply within 24–48 h · Live in 5–7 days · No deposit, no lock-in
Questions about pricing, timelines, data or migration? They’re all answered here