Software for nutrition practices: the AI watches every patient’s progress.
ClinicPilot is configured for your nutrition practice — weight, bioimpedance, body measurements, dietary plans — with AI that tracks every patient’s curve, flags progress or plateaus, and reminds them when a check-up is due so no one drops out halfway through.
We build it for you free. If you like it, you pay for it.
In production today in real practices and clinics. Not a promise: it’s our everyday work.
An AI that watches every patient’s progress and reaches out before they drop out
In nutrition, the outcome is decided between visits: the patient who plateaus loses motivation, and the one who doesn’t come back is lost for good. ClinicPilot’s AI tracks everyone’s curve and tells you who to look at.
Weight and body composition, on their curve
Every measurement —weight, fat and muscle mass by bioimpedance, body measurements— builds the patient’s curve. The AI watches the trend and flags progress or plateaus, without you reviewing histories by hand. Always under your judgment.
Fewer drop-outs, more adherence
When a plan is nearing its review or a patient hasn’t been back in weeks, the AI catches it and offers them a slot. Reminders that bring back the patient who was going cold, with no one combing through lists.
A schedule that stays full
First visit 45 minutes, bioimpedance check-up 30, online follow-up 20… every visit type has its duration. A cancellation? The AI offers the slot to the waitlist and compacts the day.
Follow-up packages, no spreadsheets
The 6-review package is sold straight from the quote and each session is deducted automatically when the appointment is confirmed. Balance visible on the record and at checkout: no more manual tallying.
Your areas, your visit types, your follow-up plans
No generic templates: before installing anything, we load your visit types with their durations and your full circuits — assessment → dietary plan → check-ups → discharge. In person or online, weight loss or sports nutrition: every practitioner builds it their way, so the software fits exactly how they work.
- Dietary and follow-up plan on the record, with weight and bioimpedance curves always in view.
- Packages and follow-up plans with automatic deduction, balance on the record and check-up reminders.
- Built-in video consultations for online check-ups, on the same schedule and with the same patient record.
- And if you open a new area tomorrow, it’s added with its timings and its circuits. No waiting on anyone.
Your areas of work
The first ones are already in production in real practices today. The rest are configured the same way: same modules, your concepts, your timings.
The patient’s whole progress, on a single timeline
In nutrition, progress is the record. ClinicPilot brings together the measurements, the plan and the photos from every visit, and lets the AI watch the curve and flag plateaus — not in loose notes or a phone’s camera roll.
Weight and bioimpedance curves, watched by AI
Every weight, every body-composition measurement and every body measurement adds to the patient’s curve. The AI compares it against the goal and the history, and flags progress or plateaus before they slip past you. A decision-support aid, always under your judgment.
Dietary plan and progress photos
Each patient’s plan and progress photos stay dated on the same timeline — the before photo at the assessment, the after photos at every check-up. Ready to compare visit to visit and show the patient how far they’ve come.
HIPAA-ready by design
Signed consent forms, role-based access and full traceability. Your patients’ photos and data, under lock and on your own dedicated installation — not on a third party’s cloud.
How much a nutrition practice saves with ClinicPilot
30% isn’t a slogan, and it’s just the floor: it’s administrative work the AI does on its own — above all, reminding patients of every follow-up and keeping in-person and online visits booked. Adjust your two numbers and compare what you save with what ClinicPilot costs.
Cost to the clinic = salary + payroll taxes and benefits. The calculation uses 30%, the minimum workload ClinicPilot automates, and reaches 50% in practices with heavy front-desk volume and many follow-ups; this is what disappears:
Your patients’ curves and plans, on a server of your own
Every practice has its own installation on its own dedicated server — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement: your patients’ measurements, meal plans and progress photos are never mixed with anyone else’s. And they come out whenever you want, raw or classified measurement by measurement.
One server just for your practice
Your installation lives on a dedicated server of its own — in the United States for U.S. practices, HIPAA-ready and with a signed Business Associate Agreement. You don’t share a platform with thousands of clinics: if a global provider’s system goes down, they all go down at once; yours is independent, with its own backups, and your in-person and online schedule doesn’t stop because someone else’s cloud fails.
Your measurements come out raw
You can take the measurements, the meal plans and the progress photos exactly as they are, in open files you can read anywhere. Nothing stays trapped in a format only your provider understands.
Classify every measurement and study results
Or export them already classified: weight, fat and muscle mass, body measurements, goal, plan and date of each follow-up, each on its own — ready to measure your practice’s results or prepare a study, with de-identified export when required (HIPAA for U.S. practices, GDPR in the EU).
Pricing for nutrition and dietetics practices
ClinicPilot is set up once, custom-built, and runs on a single fee for the whole clinic. These are indicative ranges; the exact price is set after the initial analysis, which is free and with no obligation.
- Full scheduling AI: slots, reorganization and reminders
- 2 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Medical records, quotes, payments, invoicing and consent forms
- Patient migration and training included
- Everything in the $580 plan
- 5 users included
- In-house AI agent, built into your installation: helps your admin team book appointments, check the schedule and resolve questions
- Video consultations and online follow-up plans
- Schedule by practitioner and daily tasks by role
- KPIs and financial overview for management
- Direct priority support
- Custom number of users
- Your own agent, custom-built, using the best model for each task among Claude, GPT and Gemini*
- Your email, your WhatsApp and your Google Drive inside the system
- Connected to your email, schedule, payments and WhatsApp: it sorts, replies, books appointments and prepares quotes, carrying out the whole task and only notifying you when a decision is actually needed
- Multiple sites with a consolidated view
- Group-wide and per-site KPIs
- Specific integrations (lab, accounting…)
- Custom service-level agreement
Between 30% and 50% of a three-person admin team’s workload comes to $4,000 to $6,750 a month in staff costs. ClinicPilot’s fee is a fraction of that, and the setup fee pays for itself within the first month.
The fee includes direct support, updates, the AI and dedicated hosting. Nothing is charged per schedule or per module — that’s the generic-SaaS game, not ours.
* The agent in the custom-project plan reasons with Claude, GPT and Gemini, which are external services: for it to work, the data for the task you assign it leaves your clinic’s server. That API is contracted in your clinic’s own name, so you decide what gets sent to it and who is accountable for it — not an intermediary. The medical record stays on your own dedicated server — in the United States for U.S. clinics: the agent is only given the minimum data needed for each task, under a data-processing agreement and the international-transfer safeguards the GDPR requires for health data. The in-house AI agent in the $580 and $980 plans uses none of this: it runs inside your own installation and doesn’t take any data out of the server.
What nutrition practices ask us
Does it track each patient’s weight and body-composition progress?
Yes. Every measurement —weight, body composition by bioimpedance, body measurements— adds to the patient’s curve. The AI watches the trend and flags progress or plateaus, so you see it at a glance without reviewing histories by hand. Always as an aid to your judgment, never a diagnosis.
Can I save the dietary plan and progress photos on the record?
Yes. Every patient has their dietary and follow-up plan on the record, and the medical record supports documents and images: progress photos stay dated on the same timeline, ready to compare visit to visit.
Does it manage packages and follow-up plans with check-up reminders?
Yes. You define the package or follow-up plan (for example, 6 check-ups), it’s sold from the quote, and each session is deducted automatically when the appointment is confirmed. The AI notifies the patient when a check-up is due and offers them a slot, which cuts down on drop-outs.
Does it offer video consultations for online follow-up?
Yes. Follow-up check-ups can be in person or online by video call, on the same schedule and with the same plan and the same patient curves in view. Ideal for staying in touch between visits.
How long does setup take?
5 to 7 days from the analysis to being live and running, with patient migration included and without ever stopping the practice.
Where are my patients’ measurements and data stored? What happens if the provider’s server goes down?
Every practice has its own installation on a server dedicated only to it, or on its own infrastructure: that is where your patients’ measurements, meal plans and photos live. For U.S. practices, dedicated servers are hosted in the United States, HIPAA-ready and covered by a signed Business Associate Agreement; practices in the European Union are hosted in Germany, under the GDPR. You don’t share a platform with thousands of clinics, so a global provider’s system-wide outage doesn’t affect you: your installation is independent and has its own backups. And your data is always exportable, so it’s never held hostage.
Can I export my patients’ measurements for a study?
Yes. You can export the information raw, exactly as it is, or request it already classified data point by data point —weight, body composition, body measurements, goals and follow-ups— to build your practice’s database and use it in your studies. For research it can be exported de-identified — in line with HIPAA for U.S. practices, and with the GDPR for practices in the EU.
Can I manage the clinic’s email, WhatsApp and documents from the system itself?
On the custom-project plan, yes. The clinic’s email, WhatsApp and Google Drive are integrated into the system, and a custom agent is built that reasons with Claude, GPT and Gemini: it sorts email, handles patients over WhatsApp, books in-person and online follow-ups and prepares package quotes, carrying out the whole task and only notifying you when a decision is actually needed. You define where that line sits: nothing reaches a patient without the level of review you decide, and the agent handles administration, never clinical judgment. That agent reasons with external services, so the data for each task leaves the server: the API is contracted in the clinic’s own name, under a data-processing agreement and sharing only the minimum data needed for each task, and the medical record stays on your own dedicated server — in the United States for U.S. clinics. The $580 and $980 plans have an in-house AI agent that helps the admin team book appointments, check the schedule and resolve questions: it runs inside the installation itself and doesn’t take any data out of the server.
Your nutrition practice, on autopilot.
Tell us how you work and we’ll show you ClinicPilot configured with your visit types, your curves and your follow-up plans — plus the math on how much administrative work it takes off your hands.
Request a personalized demoWe build it for free: if you like it, you pay for it; if not, you don’t · Response within 24–48 h